BlogGuide
HR Report Template: Free One‑Pager Examples for Quarterly and Annual Reports
A free HR report template on one page: hiring, turnover, cost per hire and staff survey results, with a quarterly, a people and an annual HR report example.
By MakeOnepagers Team
Updated · 6 min read
An HR report puts a company's people numbers on one page: how many roles were filled, how long it took, what it cost, who is leaving and what staff say about working there. HR teams send one to leadership every quarter and a longer version once a year. Leaders read the first screen and decide whether anything needs them. Below is a free HR report template you can copy and three One-Pager examples: a quarterly report, a people report and an annual report.
One‑Pager examples
Real One-Pagers made with MakeOnepagers. Open any one to edit it as your own.
Every example was made with MakeOnepagers. The names and figures are samples, and each one opens as a template you can edit for free.
What goes in an HR report
| Measure | What it tells leadership | How to show it |
|---|---|---|
| Headcount | How big are we, and where? | A number and a split by team or region |
| Hiring | Are we filling roles fast enough? | Roles filled, time to hire, open roles by team |
| Turnover | Are people leaving? | A monthly or yearly line, leavers by team |
| Cost per hire | What does hiring cost? | One number and its change |
| Training | Are people growing? | Hours or completion |
| Staff survey | How do people feel? | A score and one or two quotes |
Pick the four or five that matter to your company this period. A logistics firm watches driver turnover. A hospital watches nurse hiring. A software company watches cost per hire.
Quarterly HR report example
Edit this template
A quarter's people numbers for leadership: four highlights, open roles, leavers and the one trend to watch.
What to copy:
- An overview that names the problem: "We filled 112 roles this quarter, 9 days faster than in Q2. Driver turnover is still the one number moving the wrong way."
- Four highlights, each with its change: turnover 3.2% (+0.4 pts, in red), time to hire 31 days (-9), cost per hire $3,604 (-$410), staff survey 4.1 of 5 (+0.2).
- Open roles next to leavers: drivers have 38 open roles and 94 leavers. The table and the chart side by side explain why hiring never catches up.
- Twelve months of turnover: one quarter's number is noise, a year shows the trend.
Open it: quarterly HR report template.
Two more HR report examples
People report: for a large workforce with one key group
Edit this template
A health network's year built around the group that matters most: nurses, 46% of staff.
- Two charts that tell one story: nurses hired rising from 310 to 465 a year while turnover falls to 12.7%.
- Four rings for the performance snapshot: 94% roles filled, 81% would recommend, 89% training on time, 62% of managers promoted from within.
- Quotes about something specific: "The new scheduling app gave me my weekends back." It explains the turnover line better than a paragraph would.
Open it: people report template.
HR annual report: for the leadership team, once a year
Edit this template
A year of people numbers: headcount growth by team, hires by quarter and where staff are based.
- Five years of headcount by team: 228 in 2021 to 384 in 2025, split into engineering, operations and sales.
- Staff by region as a ring: Americas 52%, Europe 31%, Asia 17%.
- Values written as plain sentences: "Clear goals, honest feedback, fair pay." Short enough that staff can repeat them.
Open it: HR annual report template.
A free HR report template
Copy this outline, or open one of the examples above and edit it.
- Headline: [Period] people summary, with the company and headcount.
- Overview: two sentences. What went well, and the one number moving the wrong way.
- Highlights: four measures, each with its change since last period.
- Hiring: open roles and roles filled, by team.
- Leavers: by team, as a chart.
- Trend: turnover over twelve months or five years.
- What staff say: a survey score and one or two quotes, with a first name and role.
How to make an HR report in 5 steps
- Pull the numbers from your HR system for the period and the period before.
- Pick four headline measures that leadership cares about this year.
- Find the one that moved the wrong way and put it in the overview.
- Split hiring and leavers by team, so the problem has an address.
- Add a quote that explains a number, with the person's permission.
Have a long HR dashboard export or a board pack? Drop it into the free AI One-Pager generator and get a first HR report back to edit.
HR report mistakes
- Every metric the HR system can export. Leadership needs four or five, with the change.
- Company-wide averages only. 3.2% turnover hides that most leavers are drivers. Split by team.
- Numbers with no comparison. 31 days to hire means little until the reader sees it was 40.
- Only good news. Leaders trust a report that names its weak number.
- Quotes with no name or role. "A team member said" reads as made up.
Make your HR report
Open the free quarterly HR report template and put in your numbers, or drop your HR export into the free AI One-Pager generator and get a finished page back. Browse every One-Pager template for more layouts.
Frequently asked questions
What should be included in an HR report?
Headcount, hiring (roles filled, time to hire, open roles), turnover, cost per hire, training and a staff survey result, each compared with the last period, plus a short overview of what changed.
How often should HR reports be made?
Most companies send a quarterly HR report to leadership and an annual report to the board or the whole company. Monthly reports work for fast-hiring teams.
What is the difference between an HR report and a people report?
They are the same report with different names. "People report" is common in companies that call HR the people team. Both cover hiring, turnover, growth and how staff feel.
Can an HR report be one page?
Yes. A One-Pager HR report gets read by leadership. Keep the full data in an appendix or dashboard and link to it.
